1099 forms in SAP Business One are used for sending the details of outgoing payments paid to vendors, within a given calendar year, to the tax authorities.
Below you can find how to complete the vendor 1099, enter AP invoice, edit 1099, and print and review 1099/1096 reports all within SAP Business One.
Vendor 1099 Setup
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3. Go to the Accounting tab and select 1099 form and 1099 box number. This selection will be the default on each AP Invoice.
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Entering AP Invoices
- 1099 Form and Box types are specified at the AP Invoice entry stage.
- 1099 Form and Box types may be edited later in 1099 Editing window.
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1099 Editing
Use this function to update the 1099 values and 1099 amounts in existing A/P invoices, and in A/P credit memos that are not based on A/P invoices.
- 1099 Form and Box information can be changed.
- 1099 Amount can be changed.
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1099 Editing – Before Payment
1099 Form and Box information can be changed.
Selection Criteria
- Select the following display option:
Report Type - Open Invoices and Credit Memos
2. Select remaining selection criteria and click OK
- From...To...
Specify a range of vendor codes to display only documents linked to the vendors within the defined range.
- Group
Specify a vendor group to display only documents linked to the vendors assigned to the selected group.
- Properties
Opens the Properties window, in which you can set additional selection criteria based on business partner properties.
- 1099 Forms
Opens the 1099 Report – Selection Criteria window, where you can select the 1099 forms to be included in the selection criteria.
- 1099 Boxes
Opens the 1099 Boxes – Selection Criteria window, in which you can select the 1099 boxes to be included in the selection criteria.
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1099 Editing – After Payment
1099 Amount can be changed.
Selection Criteria
1. Select the following display option:
Report Type - Invoices and Credit Memos Not Marked as Submitted
2. Select remaining selection criteria and click OK
- From...To...
Specify a range of vendor codes to display only documents linked to the vendors within the defined range.
- Group
Specify a vendor group to display only documents linked to the vendors assigned to the selected group.
- Properties
Opens the Properties window, in which you can set additional selection criteria based on business partner properties.
- 1099 Forms
Opens the 1099 Report – Selection Criteria window, where you can select the 1099 forms to be included in the selection criteria.
- 1099 Boxes
Opens the 1099 Boxes – Selection Criteria window, in which you can select the 1099 boxes to be included in the selection criteria.
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Print and Review 1099/1096 Reports
1099 forms vs. 1096 form:
- 1099 forms are used for sending the details of outgoing payments paid to vendors within given calendar year, to the tax authorities
- 1096 form is an annual summary of all payments grouped by type of form
This report enables you to retrieve the information required for both 1099 and 1096 reports and print it on the preprinted official forms.
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Selection Criteria
- Select the following display options:
- 1099 Vendor Summary Report
Specifies that the 1099 report should be summarized by vendors.
- 1099 Summary by Form/Box Report
Specifies that the 1099 report should be summarized by 1099 forms or 1099 groups.
- 1099 Form
Generates the 1099 report for one 1099 form only. The report results are summarized by vendors. The print layout for this report is designed for printing on official 1099 forms.
- 1096 Form
Generates the 1096 report. This is an annual report that summarizes all the payments by box type. The print layout is designed for printing on an official 1096 form.
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Show Not Submitted
Report includes only documents that are not yet marked as submitted.
Show Submitted
Report includes documents that are marked as submitted. Submitted means the 1099 has already been printed and submitted.
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1099 Forms
Opens the 1099 Report – Selection Criteria window, where you can select specific 1099 forms to be included in the report.
1099 Boxes
Choose the button to open the 1099 Boxes – Selection Criteria window, where you can select specific 1099 boxes to be included in the report.
![Image Placeholder](/desk/file/16192643/image.png)
Include Payments Which Are Not Based on Invoices
Report includes payments created for vendors, not based on invoices.
Include Vendors with 1099 Amount Lower than Required
Report includes vendors with 1099 amounts lower than the minimum amount defined for the box assigned to them. This amount is set in the 1099 Box Table. (See additional Screenshot below)
![Image Placeholder](/desk/file/16192672/image.png)
Vendor Group
Report includes only vendors linked to the group specified here. Choose All to include vendors of all groups.
Properties
Opens the Properties window, where you can select business partner properties as selection criteria for the report.
![Image Placeholder](/desk/file/16192682/image.png)
Posting Date From, To
1. Specify the posting date range to be included in the report. By default, the range representing the calendar year of the current system date appears. Click Ok.
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Other Reports
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